MEMOINTERVIEW ON COVER LETTER AND RESUME
Itis said that one will never get a second chance to make a firstimpression. To job applicants, a cover letter is a medium by whichthey get to create their first impression to the hiring panel. Thehiring panel is quick to trust its instincts by instantly ticking anapplication that has impressed them or disqualifying an applicationthat does not.
Iinterviewed two of my relatives who work as accounts receivables foran electrical appliances supplier and a fruit and vegetable supplierrespectively. It is from these interviews I realized that differentfirms look for different qualities though they could be filling thesame position. These discrepancies are informed by their differentsizes or the experience that the existing team has or lacks. Onecompany could be looking for fresh graduates to train for posterity’ssake while another company could be hiring an experienced hand tolead the young team already employed.
Theposition of an accounts receivable is normally held by a bachelor’sdegree holder in accounting or finance. He or she is employed to makesure that services rendered or goods sold by their firm are paid forby clients. This is done by dispatching invoices and invoicereminders. Other duties include depositing cash or cheques to thebank, uploading monetary transactions to a workable accountingsystem. An accounts receivable should essentially possess exemplaryorganizational, as well as exceptional arithmetic skills. It isconsidered an added advantage for individuals with instantcalculative abilities in both situational instances or mathematical.Others just prefer individuals with good knowledge and understandingin working with accounting software that has lately taken away theneed of using manual tools like calculators and hardcopy ledgerbooks.
Thoughboth a cover letter and a resume are documents used to convey one’sinterest in filling a job vacancy, they are two distinct documentsserving separate agenda. A cover letter is basically a documentwritten to convey the vital reason to the recipient as to why theapplicant is best suited to be given the job. A resume symmetricallyis a document that vividly captures an individual’s academicqualifications and work history in summary form. “The cover lettermust be customized to the situation and recipient, while the resumeis a master document that can be reused time and time again giving abroad over view of your career” [ CITATION DAL11 l 2057 ].
Acommon expectation from my two interviewees is that an applicantshould utilize his first paragraph of the cover letter to convey thevery reason why they are making the application. To this regard, theyshould employ words that catch the reader’s attention from the verybeginning. These words should professionally entice the reader toventure into the resume for further information. The intervieweesemphasized that brief cover letters are more preferred since thehiring panel have other applications to peruse through. This is themost important point to observe when writing a cover letter.
Therewere slight differences when it came to their preferred qualities ofa good cover letter and resume. It emerged from my interviews thatbig reputable companies are impressed by applications that show theapplicant did some research and know what the firm is generallyabout. Antithetically, small firms do not mind if the applicant wasnot able to show that they have some knowledge on what theyspecifically do.
Hiringpanels do also get turned off by some features in cover letters andresumes. Things to avoid in your cover letter include but are notlimited to typing errors, repetition, poor grammar and lengthy coverletters. A typical cover letter should have three paragraphs witheach containing around seven to eight sentences. The use of clichésis also another turn off since it shows the lack of creativity oruniqueness from the applicant.
Anapplication with a single error either grammatical or spelling istaken to be a characteristic of a negligent individual. Negligencecan cause a business to lose its clientele, incur losses or at theworst shut down. Hence it is for this reason that the hiring teamwill be looking out for any tiny mistake in the applicant’s coverletter and resume. Attention to every detail is essential inperforming the day to day duties of an accounts receivable and sothis particular quality should reflect on an applicant’s coverletter and resume.
Diversityin skills can be shown by the knowledge one has in working withdifferent accounting software. There are accounting software that aremore appropriate for small or medium sized enterprises while thereare those that can only function optimally with large corporationsrunning intricate operations. I noted that a large corporation wouldbe much more interested in hiring an accounts receivable who hasexperience working with large enterprise accounting software. On theother hand, small or medium sized enterprises do not mind hiring anaccounts receivable who is only proficient and knowledgeable in usingsoftware for small and medium-sized companies.
Hiringpanels look out for applicants with some specific qualities to fillthe position of accounts receivable. These qualities include but arenot limited to flexibility, long-suffering and exemplarycommunication skills that are necessary when one will be makingpayment demands. The art of making the firm but polite paymentdemands from clients without annoying or damaging relations is askill that adds value to a company.
Inconclusion, I learned from the interviews that resumes talk moreabout the individual applicant and his or her past. The cover letteron the other hand talks about the prospective employer emphasizing onthe much one can do for the prospective employer. Hence the languageand choice of words employed to convey your interest are vital. Onecan attain their dream job or miss out on a chance to landing theirdream job depending on how they present themselves through the coverletter. Impressive cover letters and resumes are normally stored andused in future whenever the human resource team would want to recruitagain without advertising.
MAYER, D. (2011). Career Essentials: The Cover Letter (business, career, job hunting). Michigan: Valley Publishing. Retrieved October 2, 2016