Information Technology Project Management

InformationTechnology Project Management

InformationTechnology Project Management

InformationTechnology Project Management entails planning, organizing, anddefining duty for the completion of a corporation’s goals. It ismeant to assist the company in attaining its IT goals. Acommunication plan is an important element in project management andother areas. Without a proper communication plan, it is hard toinitiate and complete a project efficiently. Therefore, acommunication plan is vital in the realization of the company’sgoals. It assists in meeting expectations, consistency, productivity,and outcome.

Acommunication plan identifies and relays the standards to be met. Allthe aspects concerning the project can be relayed through theinterface. In that regard, the people concerned with the projectdepend on the plan. A manager can utilize a communication plan toensure all the stakeholders involved in the project get the requiredinformation. Apart from that, it defines the mode of communicationbetween the project handlers, including emails, memos, phone calls,and meetings. It also assists in designing schedules. Therefore, acommunication plan is essential to meet the expectations of theproject. Consistency is another benefit of an effective communicationplan.

Awell-structured communication plan heightens the project’sconsistency. It ensures the project handlers, as well as otherstakeholders, are well informed. Regular communication also improvesproductivity. When the employees handling the project are kept in theloop, they often remain productive since they feel comfortable withtheir responsibilities. They have the needed info to continue workinginstead of stopping regularly to look for the missing details. Italso champions teamwork since the involved people collaborate toachieve the anticipated results. An effective communication plan willalso help the project manager to achieve the expected projectresults. Without an efficient communication plan, attaining theproject requirements may be hard. For instance, when creating asoftware database for a third party, it is imperative to maintainregular communication to establish how the program is supposed towork. In general, it ensures the end product meets the anticipatedresults during delivery.

Riskmanagement can be described as the procedure of detecting, assessing,and reacting to risk factors during a project. Before the onset of aproject, one should incorporate the risks in the plan. In otherwords, it is vital to identify the risks even before the projectstarts. Risk management can be attained by first accepting the risk.It should be in the plan that such a risk may occur and decide on howto handle it. Once the risk is identified and accepted, it should bedocumented to determine the likely impact as well as the mitigationmeasures. Documenting is also useful in monitoring. Afterdocumentation, the risks are prioritized. In this phase, one mustcomprehend the various factors that may cause the risks to occur andtheir effect on quality, timescale, and cost of the finaldeliverable. Therefore, using a probability and impact rating, therisks are prioritized to determine the most to least severe. Afterprioritizing, a reaction plan is then derived. In this phase, all therisks and the corresponding actions are defined. The response planincludes minimizing the chances of the risks to occur, and the actionto be taken if it happens. Planning to respond allows a projectmanager to be prepared. The common options utilized to mitigate therisks that could be harmful include: accepting, avoiding,transferring, and reducing. In general, risk management is a vitalelement of project management that enhances success [ CITATION New15 l 1033 ].

References

Newton, P. (2015). Managing Project Risk.