Creating a flowchart

Creatinga flowchart

SafetyAwareness Event Flowchart

Theorganization normally has a safety awareness event that is held atleast three times annually. Notably, this activity customarilyentails sensitizing employees on the required measures to put inplace so as to ensure that they achieve high standard practices thatpose a very small risk to their safety and health as well as that ofothers (Haan, 2015, November). In regards to this aspect, themanagement always employs the services of welfare professionals whogive out talks that are pertinent to ensuring that employees are ableto stick to the required safe practices as stipulated in theorganization charter (Hammer, Truxillo, Bodner, Rineer, Pytlovany, &ampRichman, 2015). Intensely, the paper will address the workflow thattypically follows such activity in a bid to show how the procedure isrun all through, to attain the required objectives.

Figure1.0 Flow chart of a safety awareness event

Planning

Theevent shall begin with the human resource department team makingplans for the day through the identification of venue where it willbe held. Also, the area shall be properly arranged by bringing allthe necessary materials needed for running supposed activitiesefficiently. Managers shall also make sure that all the personsslotted for the talks are well contacted and have confirmedattendance so as to avert any mishaps that may be experienced. Propercommunication shall be provided to all the personnel on how the eventwill be through print media such as internal memos. All the peopleneeded in the activity shall thereby, take a position in at the venuefor the start of the event. Improvement will be required to be madein gathering more information, prior to the planning phase so as toensure that it is efficient.

Givingsafety awareness talks

Thereshall be three speakers each of whom shall talk about one topic. Thefirst one shall relate to ergonomic hazards that employees generallyface while at work. These may include some of the strains that may beexperienced as a result of physical elements in the workplace.Similarly, they may include features such as dim or excessivelighting, inappropriate posture as well as standing for long hours.The speaker shall explain to the audience the importance of stickingto activities and work environments shall help promote their healthand safety.

Thesecond speaker will talk about accident reporting and investigation.Mostly, this exercise would help to ensure that other people areaware of any hazard that may be available in the workplace and takethe necessary actions to address them. Likewise, this process willalso facilitate management to carry out corrective measures thatwould be geared towards achieving a high level of safety performancein the workplace.

Lastly,the third speaker will highlight the roles of various stakeholderssuch as the management and the employees in ensuring that propersafety measures are put in place. Such a practice will assist toensure that all individuals carry out their roles to make use ofconcerted efforts to realize proper safety practices.

Groupdiscussions

Thepersonnel shall be put into groups of five by the moderators. Eachgroup shall be given different issues that relate to safety todiscuss. Every single member will have an opportunity to give outinformation and views as they relate to the topics highlighted.Precisely, this exercise will take 30 minutes after, which each groupshall be given a chance to present the ideas realized during thediscussions. The participants shall use projectors to submit theirfindings. The metrics of the measure would be based on the number ofsolutions that group members shall be able to come up with. One ofthe elements that may need further improvement could includemotivating the employee to participate actively in group discussionactivities.

Questionsand answers session

Theissues and answers session would take place thereafter. It shall takeup to 30 minutes, whereby the staff members will have the opportunityto ask the safety facilitators any questions that they may have forthe purposes of seeking more explanation. The moderators should makecertain all gray areas are well addressed in totality so as toimprove the level of understanding. One of the ways through such ameasure will be enhanced by increasing the amount of time slotted forthe sessions. The facilitators shall use power point projections toshow some of the answers.

Voteof thanks and departing

Theevent shall be closed officially by the management throughcommunication with the public address system. This activity shall bein line with the stipulations laid out in the planning phase of theprogram that would be centered on ensuring that proper closure ismade to the event. The metric used will basically lie in the levelof understanding of the workforces about matters discussed. It would,however, be significant to make the event last more than one day asan improvement in the future so as to be more beneficial.

Summarize

Itis important to be aware of the workflow of the activity because theplanners will be able to bring out any areas that may needimprovement and address the accordingly (Benson &amp Whitworth,2013). As such, the planners should be able to ensure that the safetyawareness activity runs well without any challenges. In addition,they will be able to carry out measures that are incoherent withpolicies of the organization (Jørgensen &amp Lamarche, 2013). Theorganization will as well be capable of maintaining high levels ofsafety of its employees.

References

Benson,A. D., &amp Whitworth, A. (2013). Technology at the planning table:Activity theory, negotiation and course management systems.&nbspJournalof Organisational Transformation &amp Social Change.

Haan,M. (2015, November). Educating business leaders on designing a“Healthy-Workplace” environment to promote health, safety andwell-being. In2015APHA Annual Meeting &amp Expo (Oct. 31-Nov. 4, 2015).APHA.

Hammer,L. B., Truxillo, D. M., Bodner, T., Rineer, J., Pytlovany, A. C., &ampRichman, A. (2015). Effects of a workplace intervention targetingpsychosocial risk factors on safety and health outcomes.&nbspBiomedresearch international,&nbsp2015.

Jørgensen,C. J., &amp Lamarche, F. (2013, May). Combining activity schedulingand path planning to populate virtual cities. In&nbspProceedingsof the 2013 international conference on Autonomous agents andmulti-agent systems&nbsp(pp.1129-1130). International Foundation for Autonomous Agents andMultiagent Systems.